This Privacy Policy describes how [name of your conference or organization] (hereinafter referred to as “we”, “us”, “our”) collects, uses, maintains and protects the personal information we receive from users (hereinafter referred to as “user”, “you”).

Collection of information

We may collect and process the following information:

Information provided directly by you:

  • First and last name;
  • Email;
  • Telephone number;
  • Organization and job title;
  • Information provided on the registration, newsletter subscription or feedback form.

Technical information:

  • IP address;
  • Device type, browser and operating system;
  • Pages visited on the site;
  • Session duration and user behavior on the site.

Cookies:

We use cookies to analyze user behavior, optimize the site and improve the quality of our services. The user can disable cookies in their browser settings.

Use of information

The information collected may be used for the purpose of:

  • Processing your registration and feedback;
  • Sending newsletters, event or change notifications;
  • Personalize your user experience;
  • Performing analytics and improving the site;
  • To comply with legal requirements.

Data storage and protection

We take all reasonable steps to protect your information from unauthorized access, alteration, disclosure or destruction. Data is stored on secure servers that can only be accessed by authorized persons.

Personal data is stored for no longer than is necessary for the purposes of processing, unless longer storage is required by law.

Disclosure of information to third parties

We do not sell, transfer or trade your personal information to third parties, except in the following cases:

  • Third-party services (e.g., mailing lists, analytics) acting on our behalf and under a confidentiality agreement;
  • If required by law or legal process;
  • In the event of a merger, acquisition, or change in management of the company, subject to confidentiality conditions.

User Rights

You have the right to:

  • Access your personal information;
  • Request correction of inaccurate or incomplete information;
  • Request the erasure of your data (“right to be forgotten”);
  • Restrict the processing of your data;
  • Object to the use of your data for marketing purposes;
  • To transfer your data in a structured format (where applicable).

To exercise any of these rights, you can contact us at the contacts below.

Newsletters and communications

When you register on the website, subscribe to events, or fill out forms, you may agree to receive emails with important notices, conference updates, program changes, and additional materials (e.g., presentations, videos, questionnaires).

We use your contact information only in the context of providing information related to the topic of the event or other events organized by us in the future. We do not share your data with outside organizations for marketing purposes without your explicit consent.

Unsubscribing:

You can unsubscribe from receiving newsletters at any time by using the built-in “unsubscribe” function at the bottom of any newsletter, or by contacting us by email. Upon receipt of an opt-out request, the mailing will be stopped as soon as possible, usually within 72 hours.

Minority Policy

We do not knowingly collect or process personal data from persons under the age of 18 (or other age established by the laws of the relevant jurisdiction as the age of majority).

If we discover that we have been provided with the data of a minor without the verified consent of the legal representatives, such data will be deleted immediately.

Parents and guardians:

If you learn that your child (under 18) has registered or shared personal information with us without your consent, please contact us. We will take steps to verify the information and delete all relevant data.

External Links

Our website may contain links to third party resources – these may include partner websites, registration platforms, payment processors, media resources, etc. Please note that clicking on such links means that you are outside the scope of our Privacy Policy.

Privacy Policy

We have no control over the content and data processing practices of third-party resources and are not responsible for the actions or privacy policies of those sites. We recommend that you read their policies carefully before providing any information.

Changes to Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Reasons for changes may include:

  • Introduction of new features to the site;
  • Changes in legislation;
  • Updating data protection mechanisms;
  • Expansion of partnerships and services.

How we communicate changes:

All changes take effect immediately after the publication of the new version on this page, unless otherwise stated. In the event of significant changes (e.g. change in the purposes of data processing, transfer to third parties, etc.), we may additionally notify registered users by email or via a notice on the website.

Regularity of checks:

We encourage users to check this section regularly to keep up to date with the latest version of the policy and to understand how your information is protected.